Accounting Systems & Setup

Accounting systems and processes are an extremely important element of any business, no matter what the size or industry.

Businesses engage in various activities whereby money flows in and out of their organisation. Tax invoices, wage records, cheque butts and credit card statements support all these transactions. These documents contain key information that needs to be recorded such as dates, payments made, amounts received and total GST paid.

Having the correct accounting systems in place can be critical to the success of your business.

There are a number of reasons why effective business accounting systems are important:

  • The right system can give you much more control and greatly ease your data entry wherever you are and whatever technology you are using.
  • It is a legal requirement to keep records that are accurate and true for a period of at least 5 years from the date that the documents were prepared, obtained or the transaction completed, whichever occurs the latest. All records must be in English or in a form the ATO can understand.
  • It makes it cheaper, easier and quicker to complete activity statements and in turn your annual tax returns.
  • It enables businesses to monitor the health of their business and in turn make sound decisions.
  • It helps businesses manage their cash flow.
  • It demonstrates the financial position to banks and other lending institutions.
  • It enables business to make better use of their tax adviser.
  • It shows the basis for any amendments that may need to be made in activity statements or tax returns.

Lockwood & Ward Accountants are specialists in implementing accounting systems appropriate for your small business. Having an efficient system in place alleviates much of the stress associated with ongoing bookkeeping work.

We charge a flat fee of $500 +GST for setup of XERO/MYOB. This includes:

  • Chart of Accounts
    • Bank Feeds
    • Each bank account
    • EFT
    • Credit cards
    • Merchant account
    • PayPal
    • BPay
  • Sales
    • Customer detail
    • Invoice layout
    • Sales Analysis – Number of categories
    • Opening Debtor balances/entries
  • Purchases
    • Supplier detail
    • Purchase invoice upload
    • Opening Creditor balances/entries
  • Payroll
    • Employee data
    • Payroll template
    • Employee files/contracts
    • TFN Declarations
    • Leave setup – Annual and Personal
    • Opening Leave and Personal balances
    • Employee portal
  • Leased Assets
    • Contracts
    • Correct standing journals
  • Dashboard
  • Filing system
  • Petty cash system
  • Budget
    • Design budget spreadsheet
    • Data entry of budgets to Accounting software
  • Reporting
    • Weekly/Monthly/Quarterly reports
  • Training
    • Sales invoicing system
    • Reports availability and access